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Description
An administrative role within the accounting department providing the processing of invoices and payments of company supply purchases and other creditors.
Requirements
Key Responsibilities
- Responsible for receiving and distributing incoming accounts payable (AP) invoices and associated documents for approval
- Review and validate vendor statements
- Manage the establishment of new vendors and maintain vendor records in compliance with company policies, federal, and state regulations
- Serve as backup for Accounts Receivable in case of absences
- Provide assistance in handling incoming phone calls
Reporting
- Inform your supervisor of discrepancies in your reports as soon as you are aware of them
- Inform your supervisor of potential problems or potential new business opportunities directly or indirectly related to your department
- Report any unsafe equipment or working conditions to your supervisor
- Report any needed repairs or special maintenance to your supervisor immediately
Safety and Compliance
- Uphold cooperative policiesÂ
- Follow and comply with all laws and regulations both State and Federal
- Attend employee safety meetings, etc. held as required or scheduled in conjunction with Safety Director or location
Other DutiesÂ
- Perform other duties as assigned by managementÂ
- Attitude consistently mirrors the company image and promotes fellow employee teamwork
- Present a professional image through words, actions, and personal appearance
Basic Qualifications:Â
- High School diploma
- 1-2 years of accounts payable or accounting experience
- Preferred, but not required: experience with a paperless document filing system
- Basic knowledge of Microsoft office products
- Valid driver’s license
- Position primarily works on site
- Ability to sit for long periods of time
Essential Skills
- Possesses strong attention to detail and organizational skills
- Demonstrates both independent work capabilities and the ability to collaborate effectively in a team
- Exhibits proficient written and verbal communication abilities
- Demonstrates adept problem-solving skills
- Has the capacity to meet deadlines consistently
- Maintains strict confidentiality when handling sensitive information
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