Administrative Coordinator

The Administrative Coordinator will support Skills Lab/Simulation operations within the College of Nursing at the OKC learning site. The purpose of this position is to provide the clerical/administrative support within experiential learning spaces to meet established standards.

Duties:

• Organizes, coordinates and performs clerical and administrative functions following established standards.  
• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. 
• Answers questions, provides information and handles complaints for internal and external customers. 
• Updates office procedures for a more efficient operation when necessary.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Approves departmental expenditures within predetermined guidelines 
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing systems including confidential documents. 
• Assists with design and selection of departmental computer programs. 
• Selects, supervises, trains and evaluates performance of assigned staff. 
• Prepares staff schedules and monitors and approves time worked. 
• Coordinates departmental personnel and payroll issues.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements 
• Collects and disseminates information for internal and external customers
• Performs other related duties as assigned.

Required Education and Experience: High School Diploma or GED, AND:

• 12 months office, clerical, or administrative experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines
• Ability to work independently and as a team player. 
• Excellent interpersonal skills.
• Ability to multitask, be organized, and self-motivated. 
• Ability to work in stressful situations and within deadlines. 
• Ability to communicate verbally and in writing. 
• Proficiency in managing budgets and resource allocation. 
• Proficient with following regulatory standards (such as Board of Nursing and Accreditation). 
• Ability to complete tasks in an efficient and timely manner. 
• Ability to navigate across a large College of Nursing within a larger Health Campus. 
• Ability to lift and move equipment, stand for prolonged periods, and bend over. 
• Ability to work with files, office equipment, and lifting 20 pound equivalency. 
• Ability to assist with setting up and cleaning up for events. 

Certifications: None

Advertised Physical Requirements:

• Physical: 
  • Communicate effectively.  
  • Engage in repetitive motion.
• Environmental: 
  • Standard office environment.

Departmental Preferences:

• Healthcare of educational experience preferred

Supervision: Student Group

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