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Benefits:
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discounts
TURQUOISE PLACE GUEST SERVICES ADMINISTRATIVE ASSISTANT
SUMMARY: Provide administrative support to the Guest Services Operation and Management Team to include answering phone calls in Navis, email, various reports and spreadsheets, preparing check-in packet inserts, and perform reception duties for the Executive Offices. Also, assists Front Desk team as needed.
ESSENTIAL FUNCTIONS:
- Maintain office supply and department inventory.
- Organize scan, and file daily department paperwork.
- Answer the telephones and take detailed messages containing the necessary information to respond.
- Maintain weekly/monthly spreadsheets to include inventory items.
- Be responsible for coding invoices, etc.
- Assist with special projects as requested.
- Answer NAVIS calls to assist with booking reservations, answering guest questions, etc.
- Perform other duties, functions, or tasks as assigned by the department Manager and Director.
QUALIFICATIONS
- GED or High School diploma, required
- Prior Front Desk experience a plus
- A positive, enthusiastic individual with exceptionally strong communication skills
- Able to always act professionally under pressure and effectively multitask
- Able to diffuse conflict and promote a harmonious environment for all owners, team members, and vendors
- Experience with the Microsoft Office Suite, including but not limited to Word, Excel, PowerPoint, and Outlook required
- Ability to learn new systems including NAVIS, IQWare, etc.
- Excellent hospitality skills
PHYSICAL REQUIREMENTS
- Ability to work at a desk on a computer for majority of the shift
- Must be able to stand/walk as required
- Must be able to lift/move up to 20 lbs.
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