Accounts Payable Specialist

JOB SUMMARY

The Accounts Payable Specialist is responsible for executing complex full-cycle construction accounts payable operations, subcontractor payment and compliance workflows, corporate purchase card and virtual card administration, vendor master data integrity, and period-end close activities. Reporting directly to the Accounts Payable Manager, this role serves as a key operational resource between transactional AP processing and department management. The AP Specialist collaborates cross-functionally with operations, project teams, vendors, and subcontractors to ensure payment accuracy, timely processing, and effective internal controls.

Primary Accountabilities

• Multi-Entity AP Processing & Accounting:
  • Support accounts payable processing.
    • Review and approve invoices and payment transactions.
    • Process miscellaneous payment requests.
    • Monitor and follow up on AP aging and compliance issues.
    • Process payment adjustments and exceptions.
• Vendor Master Data Integrity & Verification:
  • Manage vendor onboarding and vendor master file maintenance in accordance with established internal controls and segregation of duties.
  • Review corporate credit applications for accuracy, completeness, and required approvals.
• Corporate Credit Card (P-Card) & Virtual Card (V-Card) Administration:
  • Card issuance and account maintenance.
    • Manage P-Card and V-Card reporting and compliance.
    • Handle transaction disputes.
    • Perform monthly reconciliations.
• Regulatory, Tax, Audit & Close Operations:
  • Assist AP Manager with period close processes, annual 1099 filings, and scheduled tax payments. 
  • Support statutory Unclaimed Property (UP) compliance and reporting.
  • Respond promptly to internal and external audit requests.
  • Assign and prioritize incoming service request tickets related to AP. 
• Subcontractor Payment & Compliance Administration:
  • Manage subcontractor payment process and resolve payment and compliance-related issues.
  • Review and authorize subcontractor disbursements in accordance with established payment schedules, compliance requirements, and approval controls.
• Contractor Controlled Insurance Program (CCIP) Administration:
  • Validate and process deductions for insurance costs. 
  • Coordinate CCIP closeout activities, including calculation, reconciliation, and processing of final insurance deductions.

Secondary Accountabilities

• Provide backup support for AP and accounting functions, including payment processing and general AP administrative duties during absences and peak processing periods.

Education/Training

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent related professional experience is typical.

Knowledge/Skills/Abilities

• Experience with construction-specific ERP systems such as CMiC strongly preferred.
• Experience with subcontractor payment and compliance platforms such as Textura strongly preferred. 
• Intermediate to advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP functions, data analysis, and ad-hoc financial reporting). 
• Strong working knowledge of construction-specific payment and compliance requirements, including conditional and unconditional lien waivers. 
• Strong analytical, problem-solving, planning, and organizational skills to prioritize multi-entity deadlines and resolve complex integration exceptions. 
• Excellent interpersonal and customer service skills to interface professionally with project teams, corporate leadership, subcontractors, and banking partners.

  
  

Work Experience

• Minimum 5+ years of progressive Accounts Payable or General Accounting experience is typical. 
• Prior experience in the Construction, General Contracting, Subcontracting, or Real Estate Development industry is strongly preferred. 
• Experience with complex AP functions, including multi-entity accounting, reconciliations, tax reporting, and regulatory compliance preferred.