Accounting Manager

Job Summary:

 The Accounting Manager works under direction of the Controller and is responsible for overseeing and completing smooth, timely and accurate operation of functions within the Accounting Department. This includes all accounts receivable and accounts payable functions, as well as the direct supervision of the Staff Accountant. The Accounting Manager provides oversight and direction in the execution of various accounting processes within the function. This position supports the Controller and VP of Finance & Treasurer to ensure that all aspects of the general accounting duties are carried out with accuracy and efficiency while meeting deadlines.. In addition, the Accounting Manager is responsible for coordinating the annual premium call and bi-weekly payroll. They will also support all month end, quarter end and year end procedures, as well as assisting with yearly audits.

 Essential Responsibilities: 

• Supervise all accounts receivable activities, including cash receipts, cash application and bank deposits ensuring the accurate and timely posting to the G/L.
• Monitor and follow-up on past-due receivable balances to facilitate timely collection and resolution of outstanding receivables.
• Coordinate the transfer and upload of invoice data from the Bureau’s ancillary system into the general ledger/accounting system. Reconcile the revenue accounts to ensure accuracy of the upload.
• Review and oversee all accounts payable, including data entry, payment processing, documentation and scanning. Prepare annual 1099s.
• Support the processing of biweekly payroll through ADP, including manual salary adjustments, 401(k) updates, new hires and terminations in addition to other related payroll updates.
• Enter annual open enrollment employee benefit deductions as well as taxable fringe benefit information into ADP WorkforceNow.
• Maintain Excel-based Savings & Investment file for compliance purposes.
• Perform monthly bank reconciliations and other reconciliations, ensuring the accuracy of account balances and identifying and resolving discrepancies.
• Coordinate the annual premium call by ensuring that all carriers submit their required data and that the information provided is accurate and consistent with S&P files.
• Monitor and analyze accounting data and produce financial reports 
• Enforce proper accounting methods, policies and principles
• Support all month end, quarter end and year end procedures, as well as assisting with yearly audits.
• Support team through the accounting system conversion; testing, data migration and implementation activities.
• Oversee and manage the employment life cycle of the Staff Accountant 
• Perform other duties and special projects as assigned or as needed to support the operations of the Accounting Department and the organization.

Requirements:

Education:     Bachelor’s degree in Accounting, Business or Finance.

Experience:    3 - 5 years accounting experience.

Special Skills:     CPA a plus.  Strong written and organizational skills, with the ability to work independently and effectively with various departments cross functionally throughout the organization. GAAP accounting knowledgeable. Ability to adapt to changing priorities and business needs. Proficiency in Microsoft Office 365 Suite, and QuickBooks, including Excel and Word. Sage accounting software experience a plus. Working knowledge of and experience with accounting software and financial systems. Ability to communicate effectively and professionally with personnel at all levels of the organization and external business partners. Ability to manage others. Exercise strict confidentiality in handling sensitive and confidential information

Work Hours:

PCRB maintains a hybrid, flexible work schedule; however, employees are expected to accommodate extended work hours or additional on-site workdays when required to meet project needs or deadlines.