Budget and Compliance Accountant

POSITION SUMMARY:  

The Budget and Compliance Accountant is responsible for supporting the financial health and operational effectiveness of the organization through accurate budgeting, financial reporting, grant compliance, and analysis. This position plays a key role in developing, monitoring, and maintaining organizational and program budgets; preparing financial documentation for donor and grant-funded activities; ensuring compliance with federal, state, and contractual requirements; and supporting annual audit activities. The Budget and Compliance Accountant collaborates closely with program staff, leadership, and external partners to provide clear financial insights that inform organizational planning and decision-making. This role requires strong analytical skills, attention to detail, and the ability to communicate financial information to both finance and non-finance professionals. 

MAJOR FUNCTIONS:  

• Supporting management of the organizational annual budget and partnering with departments to develop and manage program and organizational budgets.
• Forecasting budget needs related to program scaling and strategic planning.
• Analyzing monthly budget variances and working with teams to develop timely resolutions.
• Developing financial reporting for donor proposals, including major gifts, corporate, foundation, and individual donor requests.
• Submitting compliant, timely, and accurate invoices for federal, state, and government grants, as well as donor-funded projects, A/R & A/P including processing drawdowns

• Maintaining and communicating accurate and real-time budget tracking tools.
• Interpreting and explaining financial information clearly to both finance and non-finance professionals.
• Assisting in reviewing historical data and trends to inform current and future strategic decisions.
• Supporting the organization’s annual Financial Statement and Uniform Guidance audit, including providing audit documentation and communicating with auditors.
• Reconciliation of general ledger accounts through management of transactions, analysis, and communicating variances to ensure accuracy of reports and financial data.
• Serving as a main point of contact for partners and sub-grantees for financial matters. 
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 10–15 pounds occasionally (files, binders, office materials).
• Regular communication with staff, partners, and external stakeholders, requiring clear verbal and written communication.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Other duties as assigned

MINIMUM QUALIFICATIONS:  

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; or equivalent combination of education and experience.
• Minimum of 3 years of progressive accounting or budget management experience, preferably in a nonprofit, government, or grant-funded environment.
• Knowledge of GAAP, grant accounting, and federal compliance requirements (Uniform Guidance).
• Experience with budgeting, forecasting, and financial analysis.
• Proficiency in accounting software and advanced Excel skills (pivot tables, formulas, data analysis).
• Demonstrated ability to prepare accurate financial reports and maintain organized documentation.
• Strong attention to detail, analytical skills, and ability to manage multiple priorities and deadlines.

• Ability to communicate financial concepts clearly to diverse audiences, including program staff and leadership.
• Experience working with federal, state, or foundation grants is highly preferred.
• Ability to maintain strict confidentiality and exercise sound judgment.
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PREFERRED QUALIFICATIONS: 

• CPA, CMA, or progress toward certification.
• Experience with nonprofit fund accounting systems (e.g., QuickBooks with classes).
• Experience managing or monitoring sub-grants or partner financial relationships.
• Knowledge of federal reporting portals (e.g., PMS, SAM.gov,G5,etc).
• Background in multi-year budget planning or financial modeling.
• Experience supporting organizational or program audits.
• Familiarity with the nonprofit sector and understanding of programmatic funding structures.

PREFERENCE:   

In accordance with Indian Preference Regulations, preference is given to American Indians. To claim preference, applicants must submit a copy of their tribal affiliation along with their resume. 

NOTE – All Staff Requirements