Medical Gas Project Estimating Specialist

Position Overview
 The Medical Gas Project & Estimating Specialist is a dual-function position combining Medical Gas Estimating and Project Coordination. This role operates as part of a three-person support team consisting of:

• One dedicated Sales Representative
 • This Medical Gas Project & Estimating Specialist
 • Project Coordinator (TBD)

Together, the team manages all opportunities, quotes, customer requests, and project workflows within the assigned book of business.

Responsibilities

Three-Person Team Collaboration

• Work collaboratively with the Sales Representative and Project Coordinator (TBD) as part of a three-person support team.
 • Coordinate task distribution to ensure quotes, takeoffs, submittals, purchase orders, delivery requests, and contractor needs are handled quickly and accurately.
 • Support customer follow-up, project continuity, and scope accuracy across all active jobs.

Estimating

• Prepare accurate and timely quotes, including plan reviews and evaluation of equipment specifications.
 • Perform detailed and accurate takeoffs. 

• Manage Project Bid List to ensure all estimates quoted 4 days prior to bid date.
 • Ensure all estimates meet required margin targets.
 • Read and interpret plumbing and medical gas blueprints and written specifications.
 • Identify and resolve discrepancies between plans, specifications, proposals, and purchase orders.
 • Review subcontractor proposals to ensure scope alignment.

Project Coordination

• Manage orders from quote approval through material delivery, including PO processing and vendor acknowledgements.
 • Coordinate submittals, delivery requests, and order tracking.
 • Serve as a point of contact for customer inquiries related to quotes, orders, and project status.
 • Troubleshoot order inconsistencies, backorders, shipping issues, and change requests.
 • Collaborate with technicians, vendors, manufacturers, and customers throughout the project lifecycle.
 • Maintain organized project files, documentation, and schedules.

Multi-Tasking Requirements
 Must effectively manage multiple concurrent tasks, including:

• Quotes
 • Takeoffs
 • Submittals
 • Project Bid List Management 
 • Delivery Requests
 • Purchase Orders
 • Contractor Requests
 • Vendor Communications
 • Project Documentation

Qualifications

• 5+ years’ experience with a mid-size or large plumbing contractor performing both plumbing estimating and project management (required).
 • Strong understanding of plumbing, mechanical, or medical gas construction estimating processes.
 • Ability to read and interpret engineered plans, blueprints, and specifications.
 • Medical gas field experience preferred but not required.
 • Knowledge of NFPA 99 preferred.
 • Strong mathematical, communication, and problem-solving skills.
 • Proficiency in Microsoft Excel, Word, Outlook; NetSuite experience preferred.
 • Highly organized and capable of managing a high-volume, fast-paced workload.
 • Detail-oriented, proactive, and committed to accuracy and quality.
 • Able to work independently and within a collaborative team structure.
 • Professional appearance, strong customer service skills, and alignment with MTA’s core values: Integrity, Safety, and Customer Service.