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We are seeking an Administrative Assistant- Senior to serve as the Fellowship Coordinator supporting three orthopedic fellowship programs—ACGME Hand/Upper Extremity, Shoulder, and Foot & Ankle—based at Orthopaedic Specialists–UPMC, 9104 Babcock Blvd., Medical T Building, 5th Floor, Pittsburgh, PA 15237. This role provides high-level administrative and program coordination support to fellowship directors and co-directors, ensuring smooth day-to-day operations, accreditation support, and fellowship activities. The position is Monday–Friday with a one-day hybrid option, with occasional weekends required for fellowship interviews and occasional evenings for fellow dinner functions. Local travel is required to UPMC St. Margaret, Oakland, Mercy, and Southside locations to meet with program leadership and support fellowship-related needs.
Responsibilities:
- Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
- Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
- Plans conferences for department and department head.
- Under general direction, provides varied administrative support to a department or group of professionals.
- May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
- Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
- Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
- High school diploma or equivalent.
- 5 years experience in an increasingly responsible administrative support role.
- Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
- Ability to use applicable MS Suite products.
- Advanced knowledge of business processes and procedures.
- Working knowledge of accounting and financial principles and functions.
- Ability to analyze data.
- Ability to use discretion and independent judgment.
Licensure, Certifications, and Clearances:
 - Act 31 Child Abuse Reporting with renewal
- Act 33 with renewal
- Act 34 with renewal
- Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran
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