Accounts Receivable/Payable Coordinator

Accounts Receivable Coordinator

Hybrid: 3 days in office / 2 days remote | Raleigh, NC

Hazen and Sawyer is looking for an Accounts Receivable Coordinator to join our corporate accounting team in Raleigh. This role handles daily cash receipts, check deposits, and accounts receivable support related to subconsultant payments.

The work is detailed and often high volume, so accuracy and follow-through are important. This position works with Project Managers, accounting staff, clients, and subconsultants and follows established procedures, resolves routine issues, and asks for help when an issue requires additional review.

About Hazen and Sawyer

Hazen and Sawyer is an employee-owned environmental engineering firm focused on water, wastewater, and stormwater infrastructure. Since 1951, we have worked with municipal clients across the United States and internationally to plan, design, and oversee construction of critical infrastructure projects.

Our accounting team works closely with Project Managers and staff throughout the firm. We value accuracy, follow-through, and good working relationships, and we trust employees to manage their responsibilities while asking questions and involving others when needed.

Key Responsibilities

· Apply a high volume of cash receipts from checks, wire transfers, and electronic payments in Deltek Vantagepoint accurately and on time.

· Process check deposits through a secure bank deposit portal and keep the supporting documentation organized and complete.

· Assist with weekly and as-needed subconsultant payments, including comparing amounts billed with client payments received.

· Collect and maintain required W-9 and ACH enrollment documentation for new subconsultants and follow up on missing information.

· Help move client remittances and subconsultant payments to electronic funds transfer and assist with the required documentation.

· Research routine misapplied or unidentified cash receipts and subconsultant payment issues and bring more complex discrepancies to senior accounting staff.

· Respond to Project Managers, clients, subconsultants, and accounting staff regarding balances, payments received, cash application, and payment status.

· Keep clear records and a complete audit trail for deposits, cash receipts, and related payment activity.

· Help with monthly and quarterly reporting and other accounts receivable work as needed.

· Work occasional overtime during month-end or other busy periods when needed.

Qualifications

· At least one year of experience in accounts receivable, cash application, or a related accounting support role.

· Comfort working with a large volume of transactions and numerical data.

· Ability to organize daily work, manage recurring deadlines, and follow established procedures.

· Clear verbal and written communication skills and comfort responding to Project Managers and other contacts.

· A dependable and careful approach to work, with the willingness to ask questions when needed.

· Proficiency with Microsoft Excel and other Microsoft 365 applications.

Preferred Qualifications

· Associate degree in Accounting, Finance, Business, or a related field; equivalent relevant experience will also be considered.

· Accounts receivable experience with an engineering, consulting, or other professional services firm.

· Experience with Deltek Vision or Deltek Vantagepoint.

What We Offer

· Hybrid work environment with three days in the office and two days remote.

· Competitive compensation based on experience, skills, and education.

· Comprehensive health benefits including medical, dental, vision, and prescription coverage.

· Pre-tax flexible spending plans for medical, dependent care, and transportation.

· Short- and long-term disability coverage and employer-paid life insurance.

· Paid holidays, floating holidays, and paid time off.

· Employer-contributed 401(k) plan with additional financial planning support.

· Tuition reimbursement, in-house training, and support for professional development.

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