AP Disbursement Coordinator

Catholic Health is one of Long Island’s finest health and human services agencies. Our health system has over 16,000 employees, six acute care hospitals, three nursing homes, a home health service, hospice and a network of physician practices across the island.

At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence based practice to improve outcomes – to every patient, every time.

We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island's Top Workplace!

POSITION SUMMARY:

The AP Disbursements Coordinator is responsible for processing all Accounts Payable payment cycles

• Works closely with Treasury, Finance and the finance managers within the facilities
• Analyzes open A/P and works within the monetary limits established by Treasury to ensure credit memos and other critical payments are included in the payment selection process and that payments are based on approved vendor terms and generally accepted payment guidelines.
• Negotiates with Treasury and/or escalates to management payment selection decisions that are outside of generally accepted guidelines.
• Ensures commitments to vendors etc. are met regarding release of credit holds.
• Ensures proper approvals have been obtained and are documented for all pay cycles.
• Maintains all Cash Requirements Reports, Check Registers and other supporting documents so as to ensure adherence to record retention requirements of CHS, the IRS and other reporting agencies.
• Ensures timely completion of check run cycle and check distribution
• Works closely with Treasury, I.T., Finance and depository banks (TD, Commerce Bank etc.) to ensure all Positive Pay, ACH and other electronic payment files are generated, transmitted and received timely and accurately
• Assists in the preparation of month-end reporting for accruals and journal entries
• Assist with special projects as necessary

POSITION REQUIREMENTS AND QUALIFICATIONS:

Education:    2-year Associate Degree in Accounting, or relevant work experience

Skills:

• Ability to analyze and interpret accounts payable data
• Excellent problem solving skills
• Advanced Excel skills including pivot tables
• In-depth understanding of Supply Chain and Accounting functions

• Fast and accurate keyboard and ten-key skills

• Excellent oral and written communications skills
• Acute attention to detail and thorough documentation skills
• Ability to organize and prioritize
• Excellent customer service skills

Experience:

• 4+ years of experience in accounts payable
• Disbursements, Treasury and e-Payables experience
• Ability to operate various work processing software, spreadsheets, and database program including advanced Excel skills
• Experience processing Accounts Payable using Infor/Lawson required.
• Experience processing Accounts Payable for a healthcare provider preferred but not required.
• Experience working with entry from a document imaging system preferred but not required

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.