Support Services Clerk

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Office Specialist 1 – Support Services Clerk
Oregon Department of Transportation
Commerce and Compliance Division  
Business Operations / Support Services
Salem

The role:
Our Commerce and Compliance Division is searching for an office specialist! Join the team and perform a variety of clerical tasks including daily mail preparation, data entry, preparing financial transactions, and scanning documents. This is a great way to start your career with a state agency that provides comprehensive benefits, paid holidays, opportunities for growth and much more! Apply today!
 

Each employee of the Oregon Department of Transportation in the Commerce and Compliance Division (CCD) must be aware of, and adhere to, OAR 740-020-0010 and ORS 823.007. Failure to follow applicable administrative rules and statutes may impact employment. Not sure what this means? Visit the Commerce and Compliance Division (CCD) laws and rules website or contact the recruiter listed below for more information.
 

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Prepare daily outgoing mail by sealing, weighing, labeling and logging items for shipment via USPS and other services.

• Enter and verify data from multiple sources into computer systems, ensuring accuracy and proper coding.

• Operate and maintain office equipment such as scanners, folding machines and labeling tools, including routine cleaning and troubleshooting.

• Review and process financial documents, including payments, refunds and account corrections.

• Scan and image documents for retention, perform quality checks and re-scan as needed to ensure clarity and completeness.

• Provide clerical support by updating customer records, retrieving files and assisting staff with training and procedure development as needed.

• Work is performed in a typical office environment and includes sitting or standing for long periods of time while performing repetitive tasks.

• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.
   

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• Public Service Loan Forgiveness opportunity!
   

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Minimum qualifications:
One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents;

OR

An equivalent combination of experience and college coursework or training in a general office occupation.
 

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Experience working closely with others to achieve team goals.

• Experience executing tasks methodically while maintaining efficiency, precision, and quality.

• Experience in organizing work efficiently, exercising independent judgment to complete work tasks and track completed tasks.

• Experience handling multiple tasks and shifting priorities while maintaining accuracy and meeting deadlines.

• Experience recognizing problems or obstacles and effectively communicating in team environment.
   

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-931-1206 or email ODOTRecruitmentTP@odot.oregon.gov.
   

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• This position is not represented by a union (unrepresented).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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Administrative, Clerical, Office Support