Administrative Assistant

Administrative Assistant

Pay: $20.00/hr
Job Type: Full-Time | On-Site

Bring Your Organization Skills to a Fast-Paced Operation

Road & Rail Services is looking for a dependable and detail-oriented Administrative Assistant to support the day-to-day needs of our operation. This position is a good fit for someone who enjoys working with numbers, organizing information, maintaining accurate records, and helping a busy team stay on track.

This is more than a traditional clerical position. You will work closely with site management and corporate departments to help coordinate paperwork, payroll information, financial records, spreadsheets, scheduling, and other administrative functions that keep the operation running efficiently.

The ideal candidate has previous administrative experience, strong Excel and Microsoft Office skills, basic accounting knowledge, and the ability to manage multiple responsibilities while meeting deadlines.

What You'll Do

As an Administrative Assistant, your responsibilities may include:

Provide daily administrative and clerical support to site management

Enter, update, and maintain information in spreadsheets and company systems

Prepare, organize, review, and file company and customer documentation

Assist with payroll records, employee timekeeping information, and related paperwork

Maintain financial records and assist with basic accounting-related tasks

Perform data entry and data processing accurately and efficiently

Create and maintain Excel spreadsheets, reports, and tracking documents

Coordinate meetings, schedules, correspondence, and other office activities

Order and maintain office supplies as needed

Assist with special projects and administrative assignments

Help ensure required corporate paperwork is completed accurately and submitted by established deadlines

Communicate with management and other departments to resolve missing or incomplete information

Maintain organized electronic and physical records

Follow company, customer, and industry safety procedures

Maintain a clean and organized work area

Operate company or customer vehicles when required and authorized

What We're Looking For

Candidates should have:

At least 1 year of administrative or office experience

At least 1 year of experience using Microsoft Office programs

Strong working knowledge of Microsoft Excel and spreadsheets

Basic accounting or financial recordkeeping skills

Previous data entry or data processing experience

Ability to type at least 30 words per minute with minimal errors

Strong attention to detail and commitment to accuracy

Ability to organize and prioritize multiple assignments

Ability to meet deadlines in a fast-paced work environment

Professional written and verbal communication skills

Dependable attendance and a strong work ethic

Ability to work independently while also supporting a team

Experience with payroll, billing, invoicing, accounting support, or financial documentation is a plus.

Additional Requirements

A valid state driver's license must be maintained when operating company or customer vehicles or equipment as part of the position.

Candidates must also be able to meet applicable company Conditions of Employment requirements.

Safety Is Part of Every Position

At Road & Rail Services, safety is everyone's responsibility. All associates are expected to follow established safety procedures, identify and report potential hazards, and perform their responsibilities in a manner that protects themselves, coworkers, customers, and company property.

Why Road & Rail Services?

Road & Rail Services has been providing rail-related services throughout North America since 1987. Our teams support railroads, manufacturers, shippers, and owners of rail-related equipment through terminal operations, plant services, vehicle handling, railcar services, and field maintenance.

We value people who are dependable, safety-minded, organized, and willing to take ownership of their work. If you have administrative experience and are looking for an opportunity where your attention to detail can make a direct impact on daily operations, we encourage you to apply.