Space Planner

Job Title: Space Planner

Job Type: Full-Time  

Location: Onsite, San Antonio, Texas

Salary Range: $95,000-$105,000 DOE 

Authorization Status: Must be Authorized to Work in the U.S. 

Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12) 

About Aleto 

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.   

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.  

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.   

Our Mission, Vision, and Purpose:  

• Aleto is committed to helping federal agencies improve their workspaces.   

• We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making.   

• Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service.   

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.  

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k) with employer match.   

We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if they don't meet 100% of the qualifications. We are committed to building an inclusive culture and encourage you to leap with confidence and apply--you may be exactly who we've been looking for!  

Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or veteran status.   

What we are looking for  

Aleto Inc. is seeking to hire a Space Planner at one of its Government Client sites in San Antonio, TX to provide support for space planning, design, construction, closeout, and related analytical services over the client's entire leased or owned asset lifecycle. The Space Planner will manage the organization and installation of furniture projects of varying sizes and complexity. The Space Planner must be highly organized, hands-on, and customer service oriented. Additionally, we are looking for an assistant project manager who is comfortable working with general contractors, in the field or at the office. 

Interview Process 

If you are selected for an interview, Aleto will contact you by email to arrange an interview via an online platform, such as Microsoft Teams or by telephone. The entire interview process can average around 3 weeks from the time you are initially contacted to interview. After all candidates are interviewed, Aleto will notify you of your application status.   

If an offer is extended, the start date is determined based on factors such as availability and the amount of time it takes for the government's background clearance process (depending on the client).   

Visit our website at www.aletosolutions.com to learn more about Aleto, Inc.   

Space Planner-Essential Job Duties  

Duties include the following.  Other duties may be assigned. 

• Conduct reviews of all client space assignments to verify effective space utilization and identify the requirements and opportunities for changes 

• Assist with the development of interior projects to contribute to the clients' brand and workplace innovation strategy 

• Coordinate with other client personnel and external vendors/contractors to ensure space documentation and data is accurate, conform to client’s design/software standards 

• Document the work and data flow processes 

• Responsible for various aspects of project planning to include design, construction, furniture, moves, and post-occupancy 

• Lead government agency furniture programs, including but not limited to procurement advisory services, furniture standards development, and ad hoc furniture project management 

• Prepare and maintain As-Built Drawings to track all portfolio space verifying USF and Rentable Square Foot (RSF) 

• Update the record drawings (XRef files in IWMS) for all client space and drawing templates using AutoCAD software 

• Perform regularly scheduled site walks to validate as-built information and identify any change to space configuration 

• Develop evaluations of requests for space assignments, determine the necessity for and urgency of requests, analyze personnel and equipment needs, and determine space assignment and maximum utilization, possible reassignment, rearrangement, etc. 

• Conduct design meetings with clients to review furniture specifications, space plans, and finish selections 

• Participate in meetings as required for project coordination with Architecture, AV/IT, Construction, etc 

• Negotiate with vendors on pricing where discrepancies or discounting structure looks incorrect 

• Develop space/seating scenarios for restacks and reorganizations 

• Track open items with dealer and client 

ALETO JOB DUTIES 

•  Compliance with all Aleto processes, standards, and guidelines, including utilizing the employee and intranet platforms, clocking in and/or entering time on a daily basis, submitting expense reports, providing monthly progress reports, etc. 

• Participate in recurring performance development meetings with your Aleto Team Lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals. 

• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.  

SECONDARY JOB DUTIES 

Duties include the following. Other duties may be assigned. 

1. Accomplish all tasks appropriately assigned or requested. 

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  

EDUCATION/EXPERIENCE:

• Must have active HSPD-12 public trust credential 

• U.S. Citizenship 

• Bachelor’s degree in Architecture, Engineering, Interior Design, or Construction Management  

• 4+ years related experience in delivering Architecture or Engineering professional services, including demonstrated success as the lead designer on several projects 

• Expert knowledge of commercial and government office space planning, including GSA space assignment policy and BOMA space standards 

• Expert knowledge of AutoCAD to efficiently use and manipulate drawings 

• Ability to read and understand construction documents and blueprints 

• Ability to understand and apply OSHA and ADA requirements, and all building and safety codes 

TECHNICAL SKILLS: 

• AutoCAD 

• Proficient in Microsoft Office 

• Proficient in Google Workspace 

• Ability to learn new planning, drawing, design, and specification software 

• Excellent written and verbal communications skills, must be comfortable presenting to clients and executive personnel 

• Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs 

REQUIRED KNOWLEDGE/SKILLS

• Highly developed interpersonal and customer relationship management skills  

• Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality 

• Ability to communicate with a variety of people, both internal and external 

• Ability to work collaboratively in a team environment 

• Ability to initiate and follow through on work independently 

• Ability to work in a fast-paced environment 

• Excellent time management and prioritization skills 

• Strong multi-tasking abilities 

• Ability to adapt to changing priorities 

• Excellent organizational skills and attention to detail 

• Ability to meet assigned deadlines 

• Proven problem-solving skills with ability to analyze situations, identify existing or potential problems, and recommend solutions 

• Proven risk management skills, both financial and programmatic 

• Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting 

• Strong ethics and sound judgment 

• Demonstrated ability to make important decisions under pressure 

• Proven ability to develop and maintain and positive team environment 
   

What We Offer: Benefits and Perks   

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship.   
 
Pay Cycle    

Paydays are on the 10th and the 24th of each month.   

• Medical Insurance   

Full-time employees are eligible to enroll in Aleto’s Aetna-sponsored health insurance plans. Aleto contributes $400 per month toward employee medical premiums, equal to 75% of the Employee Only premium for the HSA 3300 Base Plan. Employees may select from two HSA-eligible plans or a POS plan.  

• Dental Insurance     

Aleto provides dental insurance coverage through the Aetna PPO 2000 plan. Aleto contributes 75% of the employee’s premium.  

• Vision Insurance    

Aleto provides vision benefits coverage through the Aetna Preferred Vision.  Aleto contributes 75% of the employee’s premium.   

• Pre-Tax Savings Accounts   

The option to enroll in an HSA or FSA depending on elected medical insurance coverage.   

• Disability Insurance:    

Company-paid short-term and long-term disability insurance.  

• Life Insurance:   

Company-paid life insurance coverage.   

• Paid Time Off:   

Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.   

• Retirement Plan:   

Aleto offers full-time employees a 401(k) qualified retirement plan.   

• Professional Development   

Professional Development is identified as job-related training which enables an employee to improve their performance, their development as a professional within the organization, and/or as a means of retaining and developing key skills and competencies related to the demands of the job.   
 
Environment and Physical Conditions    

While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.  
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. If you have questions or need additional assistance, please contact us at talent@aletosolutions.com