Fire Alarm Project Coordinator

Job DetailsJob Location: 9475 Chesapeake Drive SD Division - San Diego, CA 92123Salary Range: $25.00 - $30.00 HourlyWho We Are Symons Fire Protection, Inc. is a premier, full-service fire-life safety contractor based in San Diego, CA. For over 30 years, we have specialized in the design, installation, inspection, and maintenance of residential and commercial fire sprinkler and fire alarm/low voltage systems throughout Southern California. We pride ourselves on operational excellence, quality workmanship, and unwavering safety standards. We believe our people are our greatest asset and are committed to providing opportunities to learn, grow, and build a rewarding career in the fire protection industry. As a Fire Alarm Project Coordinator, you will support the Project Managers and Fire Alarm Division Manager with project coordination, scheduling, permitting, documentation, monitoring setup, and administrative tasks. You will work closely with field technicians, project managers, customers, jurisdictions, accounting, and estimating to help ensure projects are completed accurately, efficiently, and on schedule. How We’ll Take Care of You 401(k) with company matching Medical, Dental, Vision, Life, and AD&D Insurance FREE Employee Only premium for SIMNSA and Kaiser Permanente Bronze Base medical plans Vacation, Holidays, Birthday Holiday, and Sick Pay Discretionary Bonus Program Training and professional development opportunities Career advancement opportunities Company celebrations and events Employee Referral Program FREE Employee Assistance Plan (EAP) FREE onsite gym FREE premium coffee and snacks Compensation Competitive compensation based on experience, qualifications, and technical knowledge. Job Summary We are seeking a dependable, organized, and detail-oriented Fire Alarm Project Coordinator to support the daily operations of the Fire Alarm Department. This position will assist Project Managers and the Fire Alarm Division Manager with project setup, inspections, plan submittals, monitoring accounts, closeout documentation, change orders, and estimating support. The successful candidate will be an effective communicator and multi-tasker who can manage multiple projects and deadlines while maintaining accurate records and providing excellent customer and team support. Core Responsibilities 1. Project & Account Coordination Input required project information and set up accounts in Stages and AvantGuard. Set up Telguard accounts and maintain accurate monitoring information. Set up monitoring agreements and update monitoring account records in coordination with Accounting. Assist with project change orders and related documentation. Support Project Managers and the Fire Alarm Division Manager with daily project needs. 2. Inspections & Scheduling Schedule inspections for field crews through Accela and other required jurisdictional systems. Coordinate inspection requirements with jurisdictions, field personnel, and project managers. Track inspection status and follow up as needed to help keep projects moving. 3. Plan Submittals & Permitting Coordinate complete plan submittal packages, including scanning, uploading, applications, fees, and supporting documentation. Load and maintain project files in BT and other company systems. Prepare submittal booklets and coordinate required plan-check and CO fees. Follow up with jurisdictions regarding plan review, corrections, approvals, and outstanding requirements. Coordinate corrections and resubmittals through final approval. 4. Project Closeout Prepare and coordinate project closeout documentation. Assist with Records of Completion and warranty letters. Ensure required project documents are complete, accurate, and properly filed. 5. Estimating Support Develop familiarity with fire alarm estimating processes and software. Work alongside the Estimating Department to learn project estimating procedures. Assist with estimating-related tasks as assigned. 6. Communication & Teamwork Communicate professionally with Project Managers, field crews, customers, jurisdictions, accounting, estimating, and other team members. Maintain accurate and timely project information. Follow up on outstanding tasks and communicate project status, issues, and requirements. Work collaboratively to resolve project and administrative issues. 7. Attendance & Work Standards Maintain reliable and predictable attendance. Arrive at work and scheduled meetings on time and prepared. Manage multiple priorities while meeting established deadlines. Demonstrate professionalism, accountability, reliability, and a strong work ethic. Perform other duties and responsibilities as assigned. Duties and responsibilities may be changed at any time based on business needs. QualificationsEducation & Experience Associate degree from a college or university preferred; or one to two years of related experience and/or training; or an equivalent combination of education and experience. Previous experience in fire alarm, fire protection, construction, project coordination, permitting, or a related field is preferred. Experience with project coordination, scheduling, permitting, or administrative support is a plus. Skills & Abilities Strong oral and written communication skills. Excellent organizational and collaboration skills. Strong attention to detail and follow-through. Ability to effectively manage multiple projects and priorities. Strong problem-solving and negotiation skills. Ethical decision-making and professional judgment. Ability to work independently while functioning effectively as part of a team. Reliable, competitive, motivated, and team-oriented. Proficiency with computers and the ability to learn company-specific software and systems. Ability to communicate professionally with customers, contractors, jurisdictions, vendors, and coworkers. Physical Requirements This position is primarily office-based. Employees must be able to perform the following physical activities as necessary to perform the essential functions of the position: Sitting: Remain seated at a desk and computer workstation for extended periods. Handling: Work with documents, files, computer equipment, and other materials. Lifting: Raise or lower paperwork and miscellaneous materials. Reaching: Extend hands and arms in various directions. Vision: Read computer screens, paperwork, and other documents. Stooping: Bend the body downward and forward as required. Standing: Remain standing as necessary to perform job duties. Talking & Hearing: Communicate effectively by telephone and in person. Walking: Move throughout the office and other locations as required. Computer Use: Perform repetitive hand and finger movements associated with keyboard and mouse use. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. Other No Third-Party Agency Solicitation. This position is open to local candidates currently residing in the Southern California area. Candidates must be able to reliably report to the office as required. Remote work is not available for this position. Reliable and predictable attendance is an essential function of this position. Equal Opportunity Employer Symons Fire Protection, Inc. is committed to providing equal employment opportunities to all qualified applicants and employees. We do not discriminate on the basis of legally protected characteristics. M/F/Disability/Protected Veteran Status