Prevailing Wage Administrator

Job Summary

The Prevailing Wage Administrator will be responsible for providing key administrative support to prevailing wage projects in the division's portfolio. The Prevailing Wage Administrator will also provide support in other key Project Administration capacities as the workload requires. Ideal individuals would have experience with monitoring and reviewing all compliance documentation related to certified payroll. They will review and audit all compliance documents, weekly certified payroll records, and daily reports for 10 to 80+ contractors. Correspondingly investigate, document, and provide resolution methods to contractors on discrepancies and errors. While also providing support and assistance to contractors with the interpretation of labor contract provisions, wage rates, and fringe benefits to ensure compliance with terms and conditions. Must have experience with LCP Tracker certified payroll. 

Key Responsibilities

1.    Ability to set priorities and organize work while responding quickly and effectively under pressure, changing priorities, and tight timelines/deadlines.
2.    Attention to detail/accuracy with strong organizational skills.
3.    Ensures that all compliance required records are completed in a timely and accurate manner, and are on file and ready for auditing (I.e., certified payroll, State and project required forms, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project).
4.    Excellent communication skills, ability to interface effectively with all levels of employees, management, joint venture teams; as well as unions, industry associations, government and enforcement agencies. Must be reliable in getting the work done in a fast- paced environment.
5.    Maintain confidentiality of all internal and external records.
6.    Monitors and communicates applicable contract requirements to affected project personnel and contractors (i.e. DIR Registration Tracking/DIR Contractor Debarments/CSLB verification).
7.    Problem-solving skills, with demonstrated ability to research, reach out for assistance, and provide creative solutions to real-time challenges with consistent follow through. #LI-RP1

Minimum Job Requirements

1.    1+ years directly in labor relations, labor compliance, or public works payroll administration.
2.    Familiar with standard concepts, practices, and procedures within civil construction or a related field.
3.    General understanding of CA labor code, regulations, practices and methods.
4.    High school or equivalent experience.
5.    Knowledgeable in use and navigation of the DIR website.
6.    Must have knowledge of Microsoft Word and Excel.
7.    Previous experience with Labor Compliance Software - LCP Tracker.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

1.    May stoop, kneel, or bend, on an occasional basis
2.    Must be able to comply with all safety standards and procedures
 
3.    Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4.    Will interact with people and technology frequently during a shift/work day
5.    Will lift, push or pull objects pounds on an occasional basis
6.    Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7.    Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety Level

Non-Safety Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.