HR Generalist / Payroll Coordinator

HR Generalist / Payroll Coordinator

Position Summary

The HR Generalist / Payroll Coordinator performs a broad range of human resources functions while overseeing the coordination, review, and timely approval of payroll for a high-volume, hourly workforce. 

We offer a great working environment and full benefits , including medical, dental, vision, life, and paid time off. Compensation ranges from $25 - $27 hourly. This role reports to the Human Resources Manager.

Essential Duties and Responsibilities 

Essential duties include, but are not limited to, the following:

Human Resources

• Support the employee life cycle, including recruiting, interviewing, and onboarding.
• Conduct new-hire orientations and ensure that required employment documents, acknowledgments, and work authorization records are completed accurately and legibly.
• Ensure that new hires are set up in the HRIS.
• Maintain accurate employee records in the HR information system and personnel files such as status changes, transfers, promotions, leaves of absence, disciplinary actions, and separations.
• Ensure compliance with federal, state, and local employment laws and company policies.

Payroll Coordinator

• Maintain responsibility for meeting payroll submission and approval deadlines.
• Coordinate the weekly payroll process for a high-volume, hourly workforce and ensure that all required steps are completed accurately and by established deadlines.
• Ensure approved payroll adjustments, including retroactive payments, reimbursements, bonuses, deductions, corrections, and other authorized pay changes are included in the appropriate payroll run.
• Review payroll exception reports and identify issues such as missing information, unusual hours, incorrect pay rates, duplicate entries, unapproved adjustments, or other potential discrepancies.
• Review preliminary payroll registers and reports before providing final payroll approval.
• Respond to employee questions regarding pay rates, deductions, direct deposit, pay statements, payroll corrections, and the status of reported payroll concerns.
• Maintain accurate records of payroll approvals, adjustments, corrections, communications, and supporting documentation.
• Manage the submission of employee CalSavers contributions after finalizing each payroll run.
• Maintain strict confidentiality of employee compensation, payroll, banking, tax, and personal information.
• Eventually serve as the primary HR contact responsible for communicating with the payroll processor and coordinating payroll-related information, adjustments, approvals, and follow-up.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field preferred. Equivalent education and relevant experience may be considered.
• Three or more years of progressively responsible human resources experience.
• Working experience performing the essential duties and responsibilities highlighted in this job description.
• Working knowledge of federal and state employment laws and common HR practices.
• Experience working with an HRIS, payroll system, timekeeping system, or applicant tracking system. Experience with ADP, Paylocity, ABI, or comparable payroll, HR, and timekeeping systems is highly preferred.
• Intermediate proficiency in Microsoft Excel, including sorting, filtering, formulas, comparisons, and reconciliation of information from multiple reports.
• Strong written and verbal communication skills.
• Ability to handle sensitive employee matters with professionalism, discretion, and sound judgment.
• Strong organizational and follow-up skills, with the ability to manage multiple deadlines and competing priorities.
• Ability to communicate effectively with field employees, supervisors, managers, applicants, payroll processors, and external service providers.
• Ability to work independently while recognizing when an issue should be escalated.

Work Environment and Schedule

This role’s schedule requires a few hours every other Saturday, subject to change. Regular attendance and availability during payroll processing periods are essential. The employee must organize work and coordinate with internal departments and the payroll processor to ensure that payroll reviews and approvals are completed by established deadlines.

Occasional additional hours may be required to meet payroll deadlines, respond to urgent employee matters, support company operations, or complete time-sensitive projects.

Equal Employment Opportunity

Elite Security & Staffing is an Equal Opportunity Employer (EOE) that provides a positive & supportive work environment, offers competitive wages & career development opportunities. We provide these opportunities for all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

The published wage or salary range for this position represents a good-faith estimate based on the qualifications we expect to find in a successful candidate. The actual compensation offered may be less or greater than this estimate based on various factors.

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