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Summary:
This position is responsible for providing high-level administrative support to the CEO.
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Responsibilities:
- Provides high-level administrative support and assistance to the CEO.
- Acts as the point of contact among management, employees, clients and other external partners.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for CEO.
- Schedules and attends meetings on behalf of CEO, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of CEO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs other related duties as assigned by CEO.
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Qualifications
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EDUCATION & EXPERIENCE
- Associate degree or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.
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COMPUTER SKILLS REQUIRE:
- Internet Software
- Spreadsheet Software
- Inventory Software
- Order Processing Systems
- Word Processing Software
- Electronic Mail Software
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OTHER SKILSS REQUIRED:Â
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
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COMPETENCIES:
- Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
- Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
- Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
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- Occasionally/Frequently/Continually required to stand.
- Occasionally/Frequently/Continually required to walk.
- Occasionally/Frequently/Continually required to sit.
- Occasionally/Frequently/Continually required to utilize hand and finger dexterity.
- Occasionally/Frequently/Continually required to climb, balance, bend, stoop, kneel or crawl.
- Occasionally/Frequently/Continually required to talk or hear.
- occasionally lift and/or move up to 20 pounds.
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