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Position Summary:
The Plant Office Administrator will work closely with many departments while helping the Plant Manager assure the plant paperwork is current, samples are shipped in a timely manner and will be the first point of contact visitors will have when coming to our plant.Â
Essential Functions:
This list is not all-inclusive and may be expanded to include other duties and responsibilities as deemed necessary from time to time.
- Verify daily processing records prepared by the Raw Honey Receiving Supervisor.
- Answer security door access calls, greet visitors, and answer phone calls in a friendly manner.
- Greet and give door assignments/directions to drivers delivering raw honey loads.
- Timely and accurate entry of raw honey blending production records.
- Organize, verify, scan, and file daily production paperwork.
- Run reports and compare info to manual calculations.
- Prepare, correct, and balance monthly reports for raw honey inventory control.
- Verify raw honey receiving amounts and accounts applied to.
- Verify and enter plant transfer information.
- Monitor cleared vs uncleared raw honey receivings.
- Label, ship, and file finished goods samples.
- Match up plant purchase orders, pack slips, and invoices and code for AP.
- Order and restock janitorial and kitchen supplies.
- Scan and file production paperwork and reports.
- Safety training with new employees and temps; monitor plant employee timecards.
- And any other duties as assigned by supervisors, Plant Manager and/or Assistant Plant Manager.
Knowledge, Skills, and Abilities:Â
- Working knowledge of Microsoft office suite and ERP systems
- Able to analyze production records and transfer information
- Good problem-solving skills
- Above-average oral and written communication skills
- Maintain a high level of confidentiality
- Must be able to handle high-pressure situations and deadlines
- Data entry skills
- Self-motivated and self-directed
- Accurate and precise attention to detail
- Excellent time management skills; able to prioritize
- Assists team members when needed to accomplish team goals
- Strong aptitude for production processes and reporting
Minimum Qualifications:Â
- Must be able to read, write legibly, and speak English
- Associate's Degree preferred
- History of excellent attendance record
- Must be able to follow written and verbal instructions
- The ability to produce accurate production reports
- Must have strong organizational skills and be able to prioritize
- Able to work with cross-functional departments within the organization
- Strong computer skills with experience using Word and Excel
- General knowledge of office machines (copiers, calculators, phones, etc)
Physical Requirements:Â
- Required to sit for extended periods of time and use their hands and fingers to handle and feel.
- Required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl occasionally.
- Ability to lift up to 50 pounds occasionally.
- Close vision abilities required.
Description of the Work Environment:Â This position is located at the Plant Office and most of the work will take place within the Plant portion of the facility. This position will come into contact with many other employees within the facility and it is the expectation of the organization that we always maintain an attitude of dignity and respect when interacting with each other.
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