Executive Assistant

The Executive Assistant is responsible for the operational and administrative support for the company. The Administrative Assistant is responsible for organizing, managing, and keeping the office running smoothly. This includes greeting visitors, answering phone lines, and providing support as needed to the CEO and other departments as needed. This individual is expected to respond to internal and external customer needs in a timely, accurate, and professional manner.

Core Responsibilities:

• Provide administrative support to ensure efficient office operations. This includes answering telephones, greeting and assisting visitors, and resolving problems and inquiries.
• Create spreadsheets, manage information within CRM databases, and prepare presentations as needed.
• Assist the CEO and/or management with various assigned projects.

• Maintain and update various online documentation in Salesforce and HR systems.
• Manage mail – incoming and outgoing.
• Respond to emails and other digital queries and correspondence.
• Manage calendars for senior staff, including making travel arrangements.
• Draft and edit letters, reports, and other documents as requested.
• Input and update information in databases and spreadsheets.
• Coordinate planning for meetings, including room setup and catering, if needed.
• Research as requested and compile and summarize information for reports or presentations.
• Work closely with other administrative staff to support other colleagues as needed.
• Work with sensitive information and discretion to maintain confidentiality.
• Ensure deadlines are met and adapt to changing priorities.
• Represent the company in a positive and professional way.
• Maintain physical and digital filing systems.
• Assist with ordering food for employee meetings, events, and holidays, as needed.
• Perform other duties as assigned.

Basic Qualifications:

• Two years of experience in an administrative position.
• High School Diploma (OR) GED Equivalent
• Ability to maintain calendars and schedule appointments.
• MS Office Proficiency, data entry skills, database management.
• Must be dependable, maintain regular attendance and be punctual.
• Time management and attention to detail must be superlative.
• Must be able to pass a criminal background check.
• Excellent communication skills, both spoken and written.
• Ability to work independently and within a team setting.

The Third Estimate is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, arrest record, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy concerning recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. 

The company will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please contact the Human Resources department.