About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh is looking for a Contracts Administrative Assistant. In this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts.

#shambaugh #LI-DF #LI-Onsite

Essential Duties & Responsibilities

Work closely with the contracts team to ensure timely and accurate recording of all contracts throughout the various phases
Scan, copy, and mail contracts and keep records as needed on the status of projects
Maintain accurate electronic records of all contracts
Research and retrieve archived documents
Maintain confidentiality
Send emails as needed to internal customers to follow up or acknowledge information that is needed
Request COI's for new Clients and Maintain COI's for existing Clients
Submit Monthly Hours for appropriate Clients
Complete all Owner Client Specific Information - if applicable
Make sure our grades with Clients are B's and above
Get help from appropriate people as needed
Other duties as requested

Qualifications

Proficiency in computer usage and above basic Microsoft Office & Windows skills required
Experience with AS400 a plus
Communication, planning, organizational skills via verbal, written, and electronic mediums
Quality Control skills – accuracy and thoroughness
Quantity – strong work ethic, able to multi-task and quickly shift priorities
Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Learn more about this Employer on their Career Site

Administrative Assistant