Administrative Assistant (Biologics)

Overview

Provides administrative and project support to the Biologics division performing routine and advanced administrative and project based duties. Creates and monitors reports to track and trend departmental key performance indicators and the dash board.

Responsibilities

The list of essential functions, as outlined herein, is intended to representative of the duties and responsibilities performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Creates and monitors reports for departmental key performance indicators, and CAPA. Performs the tracking and trending worksheets and distributes them appropriately to Directors
• Maintains inventory and supplies, orders for the department
• Monitors tickets that are submitted through online support system and resolves and/or delegates for resolution
• Assists in the creation of documents, memorandums and job aids for departmental needs
• Maintains various online and software programs utilized by the department
• Provides administrative support to all Biologics departments.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND/OR EXPERIENCE:

High school diploma or equivalent and one (1) year of prior office experience. Three (3) months of prior Biologics experience preferred.

CERTIFICATES, LICENSES, REGISTRATIONS AND DESIGNATIONS:

None

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to write general business-related correspondence, procedures, review and modify reports.
• Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
• Ability to communicate effectively orally and in writing
• Ability to multi-task, meet deadlines and focus on critical projects
• Ability to organize work for timely completion
• Ability to follow complex verbal and written instructions
• Advanced computer skills
• Proficient in Microsoft Office applications

PHYSICAL REQUIREMENTS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Functions involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds).

ENVIRONMENTAL REQUIREMENTS:

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. 

Functions are regularly performed inside without potential for exposure to adverse conditions, such as inclement weather, atmospheric elements and pathogenic substances. The noise level in the work environment is usually moderate.

OneBlood is an Equal Opportunity Employer/Vet/Disability/Other Protected Categories