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The ideal candidate is highly organized, self-motivated, and able to work independently after initial training. A minimum of 2 years of experience in accounts payable and/or receivable is required, along with an associate degree in Accounting (Bachelor’s preferred). Accuracy, timeliness, and strong analytical skills are essential.
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Your Impact:
- Partner with Project Managers to initiate new projects, including calculating and assigning appropriate fees based on contract terms.
- Maintain and manage project documentation such as contracts, proposals, purchase orders, and subconsultant agreements.
- Monitor accounts receivable and support collection efforts in collaboration with Project Managers.
- Review and process vendor and consultant invoices, ensuring accuracy and compliance with project terms.
- Support corporate purchasing activities as needed.
- Coordinate with Project Managers to assess project progress and ensure billing reflects the accurate stage of completion.
- Research project expenses to determine reimbursement eligibility by the contract terms.
- Assist with monthly project reviews and collaborate with Operations to assess performance and profitability
- Provide ad hoc financial analysis and guidance to project and operations teams.
- Support month-end and year-end close processes, ensuring timely and accurate reporting.
- Evaluate and maintain internal controls by identifying and addressing potential risk areas.
- Ensure accurate project setup in the ERP system and validate contract billing terms and subconsultant structures.
- Serve as the financial liaison for assigned projects, maintaining continuous communication with Operations leaders and project teams.
- Assist in preparing the Work-in-Progress (WIP) schedule in partnership with the Regional Controller.
- Champion process improvements and uphold quality, productivity, and customer service standards.
- Participate in cross-functional teams and contribute to broader Finance initiatives and meetings.
- Deliver exceptional internal and external customer service and continuously seek ways to improve financial operations.
Here's What You'll Need:
- Bachelor’s Degree in Business Administration, Accounting or Finance
- 2 years’ experience in accounting role or working for an Architecture/Engineering firm in any financially focused capacity
- Extensive experience in Excel
- Ability to interact with senior management and external organizations
- Strong organizational skills
- Strong attention to detail including proofreading
- Excellent English oral and written communication skills
Here's How You'll Stand Out:
- Experience with accounting software, preferably Deltek Vision
- Highly proficient in Microsoft Excel
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