Human Resource Assistant

Position Summary

The HR Assistant provides day-to-day human resources and administrative support in a unionized, AbilityOne environment under the direction of the HR Manager or HR Business Partner. This role assists with onboarding, compliance tracking, employee relations support, recruitment coordination, and HR operations while ensuring alignment with contract requirements and organizational policies. The HR Assistant works in support of HR leadership to help maintain an efficient, compliant, and well-supported workforce.

Key Responsibilities

HR Operations & Onboarding

Conduct and facilitate new hire orientations

Maintain employee personnel records, including ADP system updates and data accuracy

Track onboarding progress and clearance requirements

Support offboarding and separation processes

Monitor and manage all compliance and pre-employment screenings, including Tier 1 background checks (verification and submittals), driver’s abstracts, immunizations, certifications, and other required documentation

Recruitment Support

Coordinate interviews and candidate communications

Assist with job postings and applicant tracking systems

Support pre-employment screening and onboarding readiness

Partner with HR leadership and hiring managers throughout the hiring process

May attend community events and job fairs to support recruitment efforts

Union & Employee Relations Support

Serve as a first point of contact for employee inquiries

Support HR leadership with documentation, follow-up, and case coordination

Assist with union communications and documentation tracking under the direction of HR leadership

Assist with grievance, disciplinary, and investigation documentation processes

HR Administrative & Compliance Support

Maintain compliance logs and audit-ready documentation

Support AbilityOne AIE roster reporting requirements

Assist with audits, inspections, and compliance reviews

Ensure proper record retention and documentation standards

AbilityOne Program Support

Support AbilityOne program documentation and reporting

Maintain accuracy of workforce and compliance data

Ensure administrative processes align with contract requirements

General Administrative Support

Assist with training coordination and internal communications

Support reporting, metrics tracking, and data analysis using Excel and other tools

Assist in maintaining and updating ADP systems, ensuring data integrity and timely processing

Provide administrative support to HR leadership and assist with department priorities as assigned

Qualifications

1–3 years of HR or administrative experience

Experience in a unionized or regulated environment preferred

AbilityOne or federal contracting experience a plus

Experience with ADP Workforce Now (or similar HRIS/payroll systems) required

Advanced proficiency in Microsoft Excel (e.g., formulas, data tracking, reporting) required

Strong proficiency in Microsoft Office and HRIS systems; advanced technical skills preferred

Strong organizational skills and attention to detail

Ability to maintain confidentiality and handle sensitive information

Position Structure

Reports to HR Manager or HR Business Partner and supports HR priorities as assigned

Works closely with HR leadership, operations, and compliance teams in a support role