Executive Administrative Assistant

Overview

Apogee has an exciting new opportunity for a Executive Administrative Assistant in support of Special Operations Forces Acquisition, Technology and Logistics’ (SOF AT&L) Program Executive Office for Fixed Wing (PEO-FW). PEO-FW delivers and sustains mission-critical fixed-wing capabilities that enable SOF strike, armed overwatch, mobility, and operations in contested or degraded environments. The organization rapidly fields new platforms and upgrades, integrating advanced sensors, resilient navigation, precision effects, and software-driven enhancements to improve mission effectiveness and survivability. PEO-FW also drives testing, training, and integration efforts to accelerate operational fielding and ensure aircrews are ready to employ new capabilities across SOF aviation fleets.  

This is a full-time opportunity located at MacDill AFB, FL

Responsibilities

• Management of Program Executive Office email, with executive level messaging, as required. Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events. • Manage travel, prepare travel itinerary and provide meeting agendas, as required. • Provides continuity in executive's absence. • Excellent Knowledge/Proficiency in TMT, DTS, Microsoft Office products, SharePoint. • Plan and coordinate administrative functions and provides information, assistance and advice regarding official PEO functions• Acts as interface with high-level military and governmental visits/matters regarding program on Congressional Oversight. • Performs all office administrative duties at the O-6 Level to include, travel, manage calendar, schedule meetings, manage phone calls, manage emails, office supplies. • Conducts data call and workflow tasks in enterprise systems.• Coordinates setup and execution of video teleconference (VTC) meetings in both open and secure environments.• Provides continuity in AE executive's absence.

Qualifications

Minimum Experience:

Citizenship: Must be a US citizen Clearance: Must possess and maintain a TS w/SCI Education: Career-related Associate's Degree Years of Experience: 4 years related executive administrative work experienceAdditional Experience: 

• Independent working level knowledge of SOCOM systems for Form 14, Defense Travel System (DTS), Task Management Tool (TMT), Share Point Portal, VTC Procedures, Meeting Scheduler is highly desired.• Flexibility to temporarily support or backfill Executive Assistant in Acquisition and S&T Executive Office when required.

• Ability to communicate effectively, both oral and written. • Ability to perform as part of a diverse team.• Strong working Knowledge of Microsoft (MS) Office Suite software.• Experience and knowledge of working with executive level internal and external stakeholder organizations is required. • Experience and knowledge of DoD Acquisition Executive level internal and external stakeholder organizations is highly desired. • Functional experience as a files and record management specialist at the Executive Level is required. • Experience as a military files and record management specialist is higly desired.• Experience in written and verbal protocol at the senior executive level is required. • Experience in written and verbal protocol at the General Officer / Flag Officer level is highly desired. • Senior Executive Level Administrative Experience is required. Senior Non-commissioned Officer who has Administrative Officer expeirence is highly desired.• Ability to quickly gain independent working proficiency in SOCOM sytems, including but not limited to, Form 14, Defense Travel System (DTS), Task Management Tool (TMT), Share Point Portal, VTC Procedures, Meeting Scheduler is highly desired.

• Experience and knowledge of PEO-Maritime internal and external stakeholder organizations is highly desirable.

• Functional experience as a military files and record management specialist is valued.

Preferred Qualifications:Education: Career-related Bachelor's Degree Years of Experience: 6 years related executive administrative work experience

Additional InformationLocation: MacDill AFB, FLOn-site/Hybrid/Remote: On-SiteTravel: 10%