Business Operations Specialist

Job Profile:

Job Family:

Time Type:

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Job Description:

The Ira A. Fulton Schools of Engineering (FSE) Academic and Student Affairs (ASA) unit seeks a highly motivated Business Operations Specialist to provide entry-level financial, human resources, and administrative support within a fast-paced academic environment. This position serves faculty, staff, and students by supporting daily business operations, maintaining confidential information, processing transactions, and ensuring compliance with university policies and procedures. The successful candidate will demonstrate strong customer service skills, attention to detail, and the ability to manage multiple priorities while contributing to a collaborative team environment.

Position Salary Range:

• $45, 000 - $52,500; DOE

Essential Duties - Financial

• Process purchasing requests for supplies, services, equipment, and other operational needs using approved university procurement methods and systems.

• Process travel authorizations, expense reports, and employee reimbursements in accordance with university guidelines.

• Reconcile Purchasing Card (PCard) transactions and maintain supporting documentation.

• Monitor shared business services email accounts and respond to routine customer inquiries in a timely and professional manner.

• Coordinate logistical support for meetings, workshops, events, and other unit activities.

• Assist with maintaining business services web content, records, and administrative documentation.

• Exercise judgment within established procedures to resolve routine operational issues and escalate complex matters as appropriate.

• Perform other related duties to support efficient financial and business operations. 

Essential Duties - Human Resources

• Administer timekeeping and payroll-related activities to support accurate and timely pay processing.

• Monitor employee work hours and assist with payroll and employment compliance requirements.

• Coordinate recruitment activities, including job postings, employee hiring, applicant tracking, and onboarding support.

• Process routine personnel transactions such as hires, terminations, job changes, and salary updates while maintaining accurate records.

• Support onboarding and required training compliance activities for faculty, staff, students, and temporary employees.

• Assist with employment documentation and coordinate with university partners to ensure compliance with applicable employment requirements.

• Research and help resolve routine payroll and human resources issues, serving as a liaison with central administrative offices.

• Support special projects, process improvement efforts, and other HR-related operational activities as assigned.

• May provide training and work direction to employees.

Desired Qualifications:

• Experience providing financial, human resources, or administrative support in a higher education environment.

• Knowledge of ASU purchasing, travel, payroll, or reimbursement processes.

• Experience using enterprise systems such as Workday, PeopleSoft, DocuWare, or similar business applications.

• Experience reconciling financial transactions or maintaining business records.

• Experience coordinating meetings, events, or other operational activities.

• Experience working in a high-volume environment with changing priorities and competing

• deadlines.

• Experience maintaining records and ensuring compliance with applicable policies and procedures.

• Proficiency with Microsoft Office applications including Excel, Word, Outlook, and PowerPoint.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we:

• Cultivate excellence. 

• Deliver innovation that matters. 

• Encourage bold thinking. 

• Foster a community of learning and collaboration. 

• Build a foundation for all to be successful.

Driving Requirement:

Location:

Funding:

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement: