Assistant Manager, Building Maintenance

A combination of education and experience may be considered. 

Education: 

• High school diploma or GED. 

Experience: 

Applicants must meet ONE of the following combinations:  

1. High school diploma or GED and ten (10) years of progressive experience in facilities maintenance, operations, building systems management, or a closely related field.  

2. Associate degree and eight (8) years of progressive experience in facilities maintenance, operations, building systems management, or a closely related field.  

3. Bachelor’s degree from an accredited college or university and six (6) years of progressive experience in facilities maintenance, operations, building systems management, or a closely related field.  

The years of experience should include a minimum of one year of experience in each of the following areas:  

• Experience supervising maintenance personnel and coordinating multi-trade operations.   

• Experience managing building maintenance operations in commercial, institutional, municipal, or educational facilities.  

• Experience coordinating contractors, vendors, procurement activities, and/or operational projects.  

• Experience responding to facility emergencies and managing competing operational priorities. 

PREFERRED QUALIFICATIONS 

The ideal candidate for this role will also possess a combination of the additional qualifications below. If you don’t meet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences. 

Education: 

• Bachelor’s degree in Facilities Management, Construction Management, Engineering Technology, Business Administration, Public Administration, or related field. 

Experience:  

• Experience in K-12 educational facilities maintenance operations.  

• Experience managing preventive maintenance programs.  

• Experience monitoring, navigating, and responding to alerts within a Building Automation System (BAS). 

• Experience with budget development and operational planning.  

• Experience with public sector procurement and contractor management.  

• Experience implementing operational procedures, training programs, or maintenance system improvements.  

• Experience utilizing computerized maintenance management systems (CMMS). 

• Experience reading and interpreting construction blueprint drawings and specifications 

ESSENTIAL POSITION RESPONSIBILITIES 

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. 

• Supervises and coordinates daily building maintenance operations, including oversight of Senior Leads, technicians, mechanics, apprentices, contracted service providers, work order management, preventive maintenance programs, workflow prioritization, asset management systems, operational documentation, and reporting processes across multiple maintenance trades.   

• Coordinates emergency maintenance response activities, including HVAC failures, plumbing emergencies, utility outages, environmental concerns, weather events, and other facility-related incidents requiring immediate operational response.   

• Conducts field inspections, quality assurance reviews, operational audits, and facility condition assessments to ensure maintenance work meets HCPSS standards, code requirements, and operational expectations. 

• Coordinates maintenance activities with school administrators, custodial services, contractors, engineers, vendors, procurement staff, and other HCPSS departments to minimize disruption to school operations while supporting the efficient delivery of maintenance services.   

• Assists with budget development, procurement planning, contractor management, material purchasing, and monitoring maintenance expenditures to ensure effective use of departmental resources. 

• Supports personnel management activities, including recruitment, employee training, scheduling, timekeeping review, performance management, disciplinary coordination, and staff development.   

• Assists with the development and implementation of departmental procedures, operational standards, safety initiatives, training programs, and continuous improvement efforts to enhance maintenance operations. 

Employee Safety 

• The employee is responsible for the use of safety devices and protective equipment in order to minimize the frequency and severity of work-related accidents. The employee is responsible for using safe practices and methods in the operation and supplies related to their job. 

• The employee is further responsible for correcting any conditions within the building or grounds that may be hazardous to employees, students, or staff assigned to the building and reporting same to the appropriate administrator. 

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES 

The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list.  

• Knowledge of building maintenance operations, facility systems, and preventive maintenance practices. 

• Knowledge of HVAC, plumbing, electrical, carpentry, BAS controls, and general building systems. 

• Knowledge of applicable safety regulations, code requirements, and maintenance standards. 

• Ability to supervise and coordinate multiple maintenance trades and operational priorities simultaneously. 

• Ability to analyze operational issues and implement effective solutions. 

• Ability to communicate effectively with staff, school administrators, contractors, vendors, and the public. 

• Ability to develop procedures, operational documentation, and training materials. 

• Ability to utilize CMMS systems, Microsoft Office Suite, Google Workspace, and related software platforms. 

• Ability to respond effectively during emergency situations and operational disruptions. 

• Strong organizational, leadership, customer service, and decision-making skills. 

ADDITIONAL REQUIREMENTS  

The person selected for this position must meet all requirements of the physical examination administered by a medical service selected by the Howard County Department of Education. 

Licensure  

• Possession of a Maryland Class C driver’s license and satisfactory driving record.  

Prior to any employment offer, the selected candidate will need to provide a copy of their license and consent to a review of their driving record. For positions requiring a CDL, a query of your record will also be run in the Federal Drug & Alcohol Clearinghouse. 

Working Hours 

• The duty day for this position is 8 hours including a one-hour duty-free lunch.  

• This position is classified as “essential” and requires the ability to be on call and respond to calls 24 hours per day, 7 days per week.  Individuals in this position are issued an HCPSS mobile phone for these purposes.  Accepting this position would require that you meet these requirements during your tenure with HCPSS. 

• This position will require occasional evening hours. 

APPLICATION REQUIREMENTS 

Complete applications must be submitted, and once your application has been submitted, you will not be able to add documentation or make any changes. Incomplete applications will not be considered.  Resumes will not be accepted in lieu of a completed application.  
 
Supplemental Application Questions 

This position requires applicants to provide responses to the below supplemental application questions to determine whether you meet the minimum and preferred qualifications. Please upload your responses in a separate file to the supplemental application questions section of the application. 

1. Do you have experience reading and interpreting construction blueprint drawings and specifications? If yes, briefly describe how you have applied this experience in your work.

2. Do you have professional experience using Microsoft Office Excel to manage data, prepare reports, and track projects? If yes, briefly explain how you applied this experience in your work. 

3. Describe your experience developing, implementing, and managing a comprehensive preventive maintenance (PM) program for commercial or institutional facilities. What key metrics or indicators do you track to evaluate the success and efficiency of the PM program? 

4. Describe your experience with public sector procurement compliance, developing scopes of work, and evaluating contractor performance to ensure projects stay on time and within scope? 

5. Please share an example of a time you identified an inefficiency in a building maintenance department and successfully implemented a new operational procedure, training program, or system improvement? What challenges did you face during adoption, and how did you overcome them? 

SELECTION CRITERIA