Paralegal – Billing Compliance & Corporate Support

About M.C. Dean

M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber-physical solutions for the nation’s most mission-critical facilities, secure environments, complex infrastructure, and global enterprises.  With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.

Why Join Us?

Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values—agility, expertise, and trust—we foster a collaborative and forward-thinking work environment.  At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries. 

Position Summary

We are seeking a detail-oriented and highly organized Paralegal – Billing Compliance & Corporate Support to join our Legal team at our Tysons, Virginia headquarters. This position will have primary responsibility for supporting customer billing requirements involving certificates, releases, waivers, affidavits, and related contractual documentation, while also providing paralegal and administrative support to the Legal team on a variety of corporate and transactional matters.

The successful candidate will work closely with Legal, Accounting, Finance, Contracts, Project Management, and other business teams to ensure required customer documentation is accurate, properly executed, and delivered in a timely manner so that documentation requirements do not delay customer billings or collections.

Customer Billing Certificates, Releases & Waivers

• Prepare, review, coordinate, and process customer-required documentation associated with monthly and milestone billings.
• Manage lien waivers, releases, payment affidavits, certificates, sworn statements, and similar customer or project-specific documents required as a condition of payment.
• Review customer and project requirements to determine the appropriate form and scope of releases, waivers, and certifications.
• Coordinate with Accounting, Finance, Contracts, Project Management, and other stakeholders to confirm payment information and other facts before documents are executed.
• Identify language that deviates from approved forms or creates potential legal or commercial risk and escalate matters to an attorney as appropriate.
• Coordinate signatures, notarizations, and delivery of completed documentation.
• Maintain organized records of executed certificates, releases, waivers, and related correspondence.
• Track outstanding documentation and proactively follow up with internal stakeholders to support timely submission of invoices and collection of receivables.
• Assist in developing and maintaining standardized forms, procedures, and controls for recurring customer documentation.

Legal & Corporate Support

• Provide general paralegal support to attorneys and other members of the Legal team.
• Assist with contract administration, document review, and maintenance of legal and corporate records.
• Prepare and organize documents for transactions, claims, disputes, audits, and other legal matters.
• Assist with corporate governance documentation, entity records, licenses, registrations, and similar corporate matters as assigned.
• Conduct factual and document research and prepare summaries for attorney review.
• Maintain legal files, matter records, templates, and document repositories.
• Coordinate execution, notarization, certification, and distribution of legal documents.
• Assist with responses to internal requests for legal documentation and information.
• Support process-improvement initiatives, including standardization and automation of recurring Legal department workflows.
• Perform other paralegal and Legal department duties as assigned.

Qualifications

• 8+ years of relevant experience with a high school diploma / GED
• 6+ years of experience with an Associate's, 2+ years of experience with a bachelor's, or 0+ years of experience with a master's degree
• Paralegal certificate or an equivalent combination of education and relevant experience
• 3+ years of paralegal, contracts administration, construction billing documentation, or comparable experience preferred.
• Experience with lien waivers, releases, certificates, affidavits, or construction-related billing documentation strongly preferred.
• Experience in construction, engineering, government contracting, or another project-based business environment is preferred.
• Strong document-management and organizational skills with exceptional attention to detail.
• Ability to manage a high volume of recurring, deadline-driven requests without sacrificing accuracy.
• Ability to review legal and contractual documents, recognize non-standard provisions, and determine when attorney review is appropriate.
• Strong written and verbal communication skills.
• Demonstrated ability to work effectively across Legal, Accounting, Finance, Contracts, Operations, and project teams.
• High degree of professionalism, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Office applications and electronic document-management systems.

Key Competencies

• Attention to Detail: Produces accurate documentation and carefully verifies financial, contractual, and project information.
• Ownership & Follow-Through: Takes responsibility for requests from receipt through execution and delivery.
• Organization: Effectively manages multiple projects, deadlines, and documentation requirements simultaneously.
• Responsiveness: Understands the relationship between required documentation, customer billing, and cash collection and acts with appropriate urgency.
• Judgment: Recognizes unusual or potentially problematic document language and escalates appropriately.
• Collaboration: Works effectively with attorneys and business teams across multiple functions and locations.
• Process Orientation: Identifies opportunities to standardize, simplify, and improve recurring documentation processes.

Work Requirements

• This is a full-time, in-office position based at the company's Tysons, Virginia headquarters.
• Regular and reliable attendance at the Tysons office is required.
• The position requires the ability to manage time-sensitive documentation and coordinate effectively with stakeholders across the organization.

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.

We offer an excellent benefits package including:

• A competitive salary
• Medical, dental, vision, life, and disability insurance
• Paid time off
• Tuition reimbursement
• 401k Retirement Plan
• Military Reserve pay offset
• Paid maternity leave