Administrative Assistant

How you move is why we’re here. ®
Now more than ever.

Get back to what you need and love to do.
The possibilities are endless...
 
Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.
 
If this describes you then let’s talk!
 
HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status

Work Shift

Compensation Range

What you will be doing

JOB DESCRIPTION
Monday-Friday 6:45am-3pm

YEARS OF EXPERIENCE REQUIRED
1-2 years experience in healthcare and supporting administrators

YEARS OF EXPERIENCE PREFERRED
Microsoft Office Suite including Outlook calendar management, travel arrangements, meeting coordination, strong organizational skills with attention to detail

PHYSICAL WORKING CONDITIONS
Sitting in a comfortable position with frequent opportunity to move about and traverse the hospital campus. Examples: executive, management, administrative and secretarial positions.

ENVIRONMENTAL WORKING CONDITIONS
Comfortable indoor area Located in a comfortable indoor area. Examples: executive, management and secretarial positions.

HAZARDS OSHA
~Category 3 Tasks that involve no exposure to blood, body fluids, tissues, or other potentially infectious materials and Category 1 tasks are not a condition of employment.

POSITION & UNIT ACCOUNTABILITIES

• Manage calendars, scheduling, and meeting coordination for department leadership.
• Prepare correspondence, reports, presentations, and meeting materials.
• Assists with meetings schedules, coordination, and documentations
• Support meeting logistics, including agenda preparation, minutes, and distribution of materials.
• Facilitate communication between leadership, staff, physicians, and external stakeholders.
• Assist with employee recognition, engagement initiatives, and departmental events.
• Perform registration functions across multiple service lines using the EPIC system.
• Receiving and triaging heavy incoming call volume and responding professionally
• Maintains satisfactory attendance record.
• Reports for duty punctually.
• Adjusts to changing situations and work assignments.

EDUCATION REQUIRED
Bachelors or equivalent experience Bachelors

EDUCATION PREFERRED
High School Diploma or equivalent G.E.D. required.

Associate’s degree preferred.

SKILLS REQUIRED
Working knowledge of medical terminology.

Self-directed, motivated, and resourceful.

Demonstrates initiative.

Working knowledge of MS Office Suite application: Word, Excel, Outlook.

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.