Admin Assistant Careco Medical

Administrative Assistant – CareCo Medical

Position Summary

Provides clerical support including typing correspondence, reports, and documents; maintaining filing systems; and coordinating daily interoffice activities.

Qualifications

• High school graduate; college degree preferred
• Minimum of two (2) years' experience in a business setting, health care preferred
• Knowledge of medical terminology preferred
• Speak, read, write, and comprehend English
• Demonstrated strong verbal, written, and interpersonal communication skills

Essential Functions

1. Provides clerical support to CareCo Medical management and supervisory personnel.
   • Prepares correspondence, reports, documents, and Plans of Care
   • Schedules appointments for management staff and schedules meetings
   • Prepares updates to policies and procedures as directed
   • Prepares statistical reports as needed
2. Maintains inventory of office supplies and medical supplies.
   • Establishes CareCo's standards and appropriate reorder points
   • Monitors supply needs and ensures availability of supplies needed
   • Prepares client charge slips as directed and forwards them to the billing department
3. Assists with the billing process.
   • Assists with data entry of schedules for billing and payroll
   • Maintains current admission log
   • Monitors return of doctors' orders
   • Enters all new clients into the computer system
4. Assists with the hiring process for direct care staff.
   • Provides initial telephone screening for applicants and sets up interviews if appropriate
   • Requests references on applicants
   • Assists in orientation and training of new clerical staff
   • Performs job in compliance with CareCo Medical policies and procedures as well as community and professional standards
   • Accepts responsibility in accordance with the role of the Administrative Assistant
   • Ensures compliance with applicable laws
   • Attends meetings and educational programs as required
   • Participates in CareCo's quality improvement activities
   • Maintains confidentiality in all aspects of the job
5. Communicates necessary information to the management team to ensure coordination of services and activities.
   • Attends staff meetings as needed to communicate information
   • Contacts clients, referral sources, families, and other disciplines as directed to ensure care coordination
   • Participates and communicates with other departments to ensure that tasks are accomplished
6. Performs additional duties and responsibilities as deemed necessary.

Physical/Environmental Demands

• Position requires sitting, standing, and frequent changes in position
• Position requires ability to push/pull/lift/carry 20–50 lbs 25% of the time
• Position requires ability to use computer, telephone, and office equipment
• Position also requires frequent public contact