Sr Administrative Assoc. - FHC

Overview

POSITION SUMMARY:

Under the general supervision of the Business Unit Manager or designee, the Administrative Associate II coordinates and performs a variety of confidential and complex administrative duties.

Responsibilities

ESSENTIAL FUNCTIONS:

• Assist with the processing of payroll; serve as department timekeeper for Kronos system, as needed.
• Support the processing of personnel action and other human resource related forms.
• Support hiring managers with administrative tasks for recruitment and hiring, such as scheduling interviews, submission of candidate evaluation forms, etc.
• Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures.
• Prepare correspondence, memoranda, or reports.
• Perform data entry and generate reports. Organize information into spreadsheet format from data collection.
• Record, prepare, and distribute minutes.
• Arrange travel logistics and coordinate schedules; complete travel advance and authorization forms, as needed. Maintain travel records.
• Assist with processing and tracking documents such as invoices, payments, requisitions and expense reimbursement.
• Answer phones and screen calls. Provide information and respond to questions.
• Manage designated calendars. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
• Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
• Order and maintain office and other department supplies.
• Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
• Answer routine correspondence.
• Perform other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

• 2-Year College Degree or equivalent in Business Administration
• 2 years of office, or related experience
• Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook
• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
• Ability to prioritize and problem solve