Accounting Administrative Assistant

About Company:

Madden Bolt is the leading fabricator of quality steel industrial fasteners and miscellaneous steel parts. Our history began in 1942 as a small steel bolt fabricator that would eventually inspire a seventy-year legacy of customer-driven steel manufacturing solutions.

Over the years, the Madden family continued to strengthen its business model with a focus on expedited fastener solutions, persevering through another two generations under the nationally recognized brand, Madden. The company started offering galvanizing services in 2007 to address an efficiency gap in the industry. Madden’s business grew substantially as customers began to realize the benefits of dealing with just one service provider for fabrication and finishing solutions.

Today, the company has evolved into a full-scale fabrication operation with global capabilities. An additional fabrication facility was added in 2016 to meet increasing demand. Though much has changed since the 1940’s, one thing will always remain – our relationships with customers. Madden combines good old-fashioned partnerships with unparalleled efficiency to meet the demands of today. Our customers know that when we work together, we can accomplish almost anything, even last minute fabrication needs.

About the Role:

The Accounting Administrative Assistant plays a crucial role in supporting the accounting department by managing day-to-day administrative and clerical tasks that ensure smooth financial operations. This position is responsible for maintaining accurate financial records, assisting with invoice processing, and coordinating communication between internal teams and external vendors. The role requires meticulous attention to detail to help prepare financial reports and support month-end and year-end closing activities. The Accounting Administrative Assistant will also help streamline accounting processes by organizing documentation and maintaining filing systems. Ultimately, this position contributes to the overall efficiency and accuracy of the accounting function, enabling timely and compliant financial management.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.
• Proven experience in an administrative or clerical role, preferably within an accounting or finance environment.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Basic understanding of accounting principles and financial terminology.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.

Preferred Qualifications:

• Experience with accounting software such as QuickBooks, SAP, or Oracle.
• Familiarity with accounts payable and accounts receivable processes.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Prior experience supporting month-end and year-end financial close processes.

Responsibilities:

• Assist with processing invoices, expense reports, and purchase orders accurately and timely.
• Maintain and organize financial documents, records, and filing systems both electronically and physically.
• Support the preparation of financial reports by gathering and verifying data as requested by the accounting team.
• Coordinate communication with vendors, clients, and internal departments to resolve billing and payment inquiries.
• Help track accounts payable and receivable to ensure timely payments and collections.
• Assist with month-end and year-end closing activities by preparing necessary documentation and reports.
• Perform general administrative duties such as scheduling meetings, managing calendars, and handling correspondence for the accounting department.

Skills:

The required skills such as proficiency in Microsoft Office and a basic understanding of accounting principles are essential for managing daily tasks like data entry, document organization, and report preparation. Strong organizational skills enable the assistant to efficiently handle multiple responsibilities and maintain accurate financial records. Preferred skills, including familiarity with accounting software, enhance the ability to process invoices and track payments more effectively. Communication skills are used daily to liaise with vendors and internal teams, ensuring clarity and resolution of financial inquiries. Together, these skills support the smooth operation of the accounting department and contribute to accurate and timely financial management.